MESSAGE
| DATE | 2001-10-27 |
| FROM | Ruben Safir
|
| SUBJECT | Subject: [hangout] Proposed Constitution TEMPLATE
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New York Linux Scene
CONSTITUTION AND BYLAWS
ARTICLE I - Name
The name of this organization shall be New York Linux Scene ("NYLXS").
ARTICLE - II Purpose
New York Linux Scene is an organization dedicated to providing
leadership and resources to the New York Linux Community.
Bound to no specific local organization, it's members support
the New York Linux Scene
ARTICLE III - Membership
Section 1. Types of membership shall consist of active voting,
active non-voting, active student voting.
A. Active voting membership requires participation at regular meetings,
three hours of assigned volunteer work per month for the organization
and current on dues.
B. Active non-voting membership requires participation at any Linux
Group regular meetings, mailing list, or other Linux based activity.
There is no dues.
C. Active Voting student membership requires proof of student status
plus three hours of assigned volunteer work per month for the
organization and current on student dues.
Section 2. Application for membership is provided at meetings and online
at http://www.nylsx.com.
Section 3. Annual dues shall be an amount set by the Executive board,
payable before the annual meeting of each year or at such other
frequency as the Executive board determines.
Section 4. Volunteer hours are accounted for from the previous month
for membership of the current month. Voting requires good standing
in the membership the four previous months. An exception is made for
this for the first four months after this charter is passed, since the
condition is physically not possible at that point.
Section 5. A member who resigns in good standing will be reinstated
automatically upon payment of dues and participation in volunteer
events.
Section 6. A member who is dropped from the roll for nonpayment of
dues will be reinstated automatically upon payment of dues.
Section 7. Special assessments maybe imposed by the Executive board
as needed.
Section 8. Only Active voting members and Active student members may
vote.
ARTICLE IV - Officers
Section 1. Officers of this organization shall be a president,
a first and second vice president, a secretary, a recording secretary,
treasurer and a co-treasurer.
Section 2. In case the office of president becomes vacant,
the vice presidents shall automatically become president.
A general election shall then be held to fill the
vice president's position. A similar election shall be held to
fill any other vacancy.
Section 3. An Officer can resign by giving notice in writing to any
other executive board member.
Section 4. Officers can not be reimbursed for any out of pockets costs
accept by approval by the President, Tresurer and at least one other
officer.
ARTICLE V - Elections
Section 1.
A. Officers shall be elected and installed at the annual meeting to
serve for a term of one years or until there successors are elected.
B. A plurality shall constitute an election.
Section 2.
A. At the regular meeting held in January a nomination committee
of three (3) shall be appointed by the president to prepare a slate
of officers.
B. The nominating committee shall obtain the consent of the nominees
to place their names on the slate.
C. No officers shall be eligible for four consecutive terms in the
same office but can be eligible for a different office.
Section 3.
A. The nomination committee shall make its reports at the annual
meeting held in January.
B. Nominations may be made from the floor.
C. Election of officers shall be by secret ballot.
D. Voting privileges shall be for active voting members, and active
student voting members who are current with their dues.
ARTICLE VI - Duties of Officers
Section 1. The president shall preside at all NYLXS meetings;
appoint the standing committee heads immediately after installation;
appoint special committees; sign, with another Executive board member,
all checks; serve as ex officio member of all committees except
the nominating committee.
Section 2. The 1st vice president shall assume the duties of the
president in her absence; automatically become president in case of
death or resignation of the president; and serve as program chairman.
The 2nd Vice president shall replace the 1st Vice President.
Section 3. The secretary and recording secretary shall record
all proceedings of the meetings and Executive Board; handle all
correspondence. Prepare agenda with approval from president for
all meetings. Post notices for all meetings.
Section 4. The treasurer shall collect dues and care for NYLXS's funds;
keep an accurate record of receipts and payments; submit a report
at each Executive Board meeting submit a financial report at each
regular business meeting and an annual report at the annual meeting,
including a statement certifying members eligible to vote.
The co-treasurer shall assist the treasurer.
ARTICLE VII - Meetings
Section 1. Meetings shall be held on as frequent and as often as
required to meet the purpose of the NYLXS. Meeting can be execitive
or activity meetings. All execitive meetings are held according to
Rogers Rules of Order, and parlimentarian procedure.
Section 2. All administrative business shall be deemed execitive
meetings. This includes reports on finances, dues, elections, agenda
setting, and meeting dates.
Section 3. Two thirds (2/3) of officers make a quorum at execitive
meetings. Executive meetings most take place once a month, in the
second week of the month.
Seciton 4. All deliberations of the executive meetings must be
publicaly published on www.nylxs.com
Section 5. Special meetings may be called by the president,
the Executive Board, or upon request of any four active members in
good standing. Special meetings are a form of executive meeting.
Section 4. A Notice must be placed on http://www.nylxs.com and through
the main nylxs mailing list at least 48 hours before any meeting.
ARTICLE VIII - Executive Board
Section 1. The Executive Board shall consist of the officers (7)
A. A meeting of the outgoing and incoming Executive Boards shall take
place soon after election for transfer of files.
Section 3.
A. The Executive Board shall have supervision over the affairs of the
organization between meetings.
B. It shall see the objectives of the organization are accomplished.
C. Each outgoing board shall leave in the treasury a sum of money equal
to the unpaid bills and obligations.
Section 4.
A. Four officers shall be required to be signatories on any bank
account. Any Two of the four required Officers can open and sign on
any bank account.
B. No Executive Board member may borrow money on behalf of the NYLXS.
Section 5. Executive board and general meeting votes can be made by
proxy and must be in writing. Votes require a simple majority for
passage, unless a higher percentage is required else where in the
bylaws. Votes ending in a tie can be resubmitted.
ARTICLE IX - Committees
Section 1. The president may appoint standing committees as shall be
required.
Section 2. The president may appoint special committees as necessary
unless this rule is suspended by majority vote of the executive board.
Section 4. Standing Committees shall periodically report on their
progress to the Executive Board.
Section 5. A Member of the Executive Board shall chair each committee.
ARTICLE X - Discipline
Any Executive board or active member may be dismissed by two-thirds
vote without cause by active members in good standing at a regular
meeting. Any Executive board or active member may be dismissed with
cause by the executive board. Cause shall mean any act that is either
illegal or discredits the membership, such as, but not limited to,
theft, embezzlement, etc.
ARTICLE XI - Parliamentary Authority
A simplified version of Roberts's Rules of Order shall govern the
proceedings of the organization at executive meetings.
ARTICLE XII - Amendment
These bylaws may be amended by a unanimous vote at any regular
meeting provided the amendment was submitted in writing at the
previous regular meeting.
ARTICLE XIII - Dissolution
If the organization is dissolved, all assets of the organization shall
be divided equally among the active members in good standing after all
bills are paid.
Certificate
I, , hereby certify that:
I am the Secretary of New York Linux Scene , an unincorporated entity;
and
The foregoing Bylaws and constitution, consisting of BLANK NUMBER OF
pages, are a true and correct copy of the Bylaws of the as duly
adopted by approval of the Executive Board by unanimous written consent
of Officers as of DATE.
_____________________________
SECTRETARY, Secretary
--
Brooklyn Linux Solutions
http://www.mrbrklyn.com
http://www.brooklynonline.com
http://www.nylxs.com
http://www.nyfairuse.org
1-718-382-5752
http://www2.mrbrklyn.com/mp3/brooklyn_national_antheum.mp3
For Jim ---
____________________________
New Yorker Linux Users Scene
Fair Use -
because it's either fair use or useless....
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