MESSAGE
| DATE | 2005-05-26 |
| FROM | Ruben Safir
|
| SUBJECT | Subject: [NYLXS - HANGOUT] I think this was the constitution minus a slight change we had to
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NYLXS
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ARTICLE I - Name
The name of this organization shall be New York Linux Scene
("NYLXS").
ARTICLE - II Purpose
New York Linux Scene is an organization dedicated to providing
leadership and resources to the New York Free Software
Community. Bound to no specific local organization, it's members
support the New York Linux Scene
ARTICLE III - Membership
1. Section 1. Types of membership shall consist of active
voting, active non-voting, active student voting.
* A. Active voting membership requires
participation at regular meetings, minimum
volunteer work as determined by the membership
committee, and current on dues.
* B. Active non-voting membership requires
participation at any Linux Group regular
meetings, mailing list, or other Free Software
based activity. There is no dues.
* C. Active Voting student membership requires
proof of student status plus minimum volunteer
work as determined by the membership committee
and current on student dues.
2. Section 2. Application for membership is provided at
meetings and online at http://www.nylxs.com.
3. Section 3. Annual dues shall be an amount set by the
Executive board, payable before the annual meeting of
each year or at such other frequency as the Executive
board determines.
4. Section 4.Voting requires good standing in the
Organization for the previous quater. An exception is
made for the first four months after the charter is
passed.
5. Section 5. A member who resigns in good standing will be
reinstated automatically upon payment of dues and
participation in volunteer events.
* Section 5a. Members are allowed to go on
sabatical status for reasons such as
international travel, or other events which
makes it impossible for a member to participate.
The chairman of the membership committee will
approve these reqests individualy. Members on
sabatical are temporarly excused from volunteer
hours until they come back to the region.
Sabaticals can not be more than 6 months.
7. Section 6. A member who is dropped from the roll for
nonpayment of dues will be reinstated automatically upon
payment of dues and otherwise is in good standing.
8. Section 7. Special assessments maybe imposed by the
Executive board as needed.
9. Section 8. Only Active voting members and Active voting
student members may vote.
ARTICLE IV - Officers
1. Section 1. Officers of this organization shall be a
president, a first and second vice president, a
secretary, a recording secretary, treasurer and a
co-treasurer.
2. Section 2. In case the office of president becomes
vacant, the first vice president shall automatically
become president. The second vice present shall
automatically become first vice president. A general
election shall then be held to fill the second vice
president's position. A similar election shall be held
to fill any other vacancy.
3. Section 3. An Officer can resign by giving notice in
writing to any other executive board member.
4. Section 4. Officers can not be reimbursed for any out of
pockets costs except by approval by any two of the
following; the President, Tresurer or any other officer.
ARTICLE V - Elections
1. Section 1.
* A. Officers shall be elected and installed at
the annual meeting to serve for a term of one
year or until their successors are elected.
* B. Officers are elected by recieving a majority
vote of the ENTIRE membership.
2. Section 2.
* A. At the regular meeting held in January a
nomination committee of three (3) shall be
appointed by the president to prepare a slate of
officers.
* B. The nominating committee shall obtain the
consent of the nominees to place their names on
the slate.
* C. No officer shall be eligible for four
consecutive terms in the same office but can be
eligible for a different office.
3. Section 3.
* A. The nomination committee shall make a report
at the annual meeting held in January.
* B. Nominations may be made from the floor.
* C. Election of officers shall be by secret
ballot. All votes must be authenticated by the
nominating committee.
* D. Voting privileges shall be for active voting
members, and active student voting members.
* E. Members must receive 48 hour advance
notification of elections.
ARTICLE VI - Duties of Officers
1. Section 1. The president shall preside at all NYLXS
meetings; appoint the standing committee heads
immediately after installation; appoint special
committees; serve as ex officio member of all committees
except the nominating committee.
2. Section 2. The 1st vice president shall assume the
duties of the president in the absence of the president;
automatically become president in case of death or
resignation of the president. The 2nd Vice president
shall replace the 1st Vice President.
3. Section 3. The secretary and recording secretary shall
record all proceedings of general meetings; handle all
correspondence. Prepare agenda with approval from
president for all general and board meetings. Post
notices for all meetings.
4. Section 4. The treasurer shall collect dues and care for
NYLXS's funds; keep an accurate record of receipts and
payments; submit a report at each Executive Board
meeting submit a financial report at each regular
business meeting and an annual report at the annual
meeting, including a statement certifying members
eligible to vote. The co-treasurer shall assist the
treasurer.
ARTICLE VII - Meetings
1. Section 1. Meetings shall be held as often as required.
There shall be two kinds of meetings; executive and
other meetings. Executive meetings require a majority of
the board. All execitive meetings are held according to
the simplified Roberts rules of order.
2. Section 2. Two thirds (2/3) of officers make a quorum at
executive meetings. Executive meetings most take place
once a month, in the second week of the month.
3. Section 3. All deliberations of the executive meetings
must be published on www.nylxs.com
4. Section 4. Special meetings may be called by the
president, the Executive Board, or upon request of any
four active voting members in good standing. Special
meetings are a form of executive meeting.
5. Section 5. A Notice must be placed on
http://www.nylxs.com and through the main nylxs mailing
list at least 48 hours before any meeting.
ARTICLE VIII - Executive Board
1. Section 1. The Executive Board shall consist of the (7)
officers. A. A meeting of the outgoing and incoming
Executive Boards shall take place soon after election
for transfer of files.
2. Section 2. A. The Executive Board shall supervise the
affairs of the organization between meetings. B. It
shall see the objectives of the organization are
accomplished.
3. Section 3. A. Four officers shall be required to be
signatories on any bank account. Any Two of the four
required Officers can open and sign on any bank account.
B. No Executive Board member nor NYLXS may borrow money
on behalf of NYLXS. C. Expenditures over $500 must be
approved in advance by a majority of the board.
4. Section 4. Executive board and general meeting votes can
be made by proxy and must be in writing. Votes require a
simple majority for passage of the ENTIRE membership,
unless a higher percentage is required else where in the
bylaws.
ARTICLE IX - Committees
1. Section 1. The president may appoint standing committees
and adhoc meetings as shall be required. Standing
meetings are permanet until disbanned and Adhoc or
temporary for an specific task.
* Section 1a. The following committees are
permanent standing committies
* Membership - To oversee membership
policy and track hours and dues
* Education - encouraging adoption of Free
Software in the education system,
providing support to educational
institutions and developing course
curriculums, scheduling of classes and
teachers.
* Lobbying - establishing and maintaining
relationships with other groups having
similar goals, disseminating information
about where and when people can show up
and add their voice, speaking up on the
issues facing the Free Software
community.
* Journal - produce an NYLXS Journal and
other informational materials.
* Finance - Report to the board on the
status of the financial position of the
organization.
3. Section 2. The president may appoint adhoc committees as
necessary and can be chaired by any NYLXS member. Each
adhoc committee will have a chairman who will report the
executive board progress and volunteer hours of committe
members.
4. Section 4. Standing Committees shall periodically report
on their progress to the Executive Board.
5. Section 5. A Member of the Executive Board shall chair
each standing committee.
ARTICLE X - Discipline
Any Executive board or active member may be dismissed by
two-thirds vote without cause by active voting members in good
standing at a regular meeting. Any Executive board or active
voting member may be dismissed with cause by the executive
board. Cause shall mean any act that is either illegal or
discredits the membership, such as, but not limited to, theft,
embezzlement, etc.
ARTICLE XI - Amendment
These bylaws may be amended by a two thirds vote at any excutive
meeting provided the amendment was submitted in writing at the
previous regular meeting.
ARTICLE XII - Dissolution
If the organization is dissolved, all assets of the organization
shall be divided equally among the active members in good
standing after all bills are paid.
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